Minutes of the District 18 Board

In attendance were Board members Ron Hemeon, Karen Eble, Floyd Hawley, Lila Cochran, Kay Reese, Dick Anderson, and Barry Pritchard; and Tournament Directors Roger Putnam, Marie Jolley, Steve Bates, and Bob Donaldson.

Ron Hemeon, President called the meeting to order. The first item of business was the election of officers. Lila moved that we keep the same officers with the exception that Karen Eble would be secretary. Barry seconded and the motion carried.

Minutes of the last meeting held in Missoula, Montana, were read. There was discussion about how to collect the two dollars per room night which will be rebated to the District by the hotel. Kay will collect this amount for the District. The minutes were corrected to read "Dick Anderson asked if the Board felt the District needed four regionals per year." Where "four" replaced the word "three" in the original minutes. Kay moved we approve the minutes as corrected. Roger seconded. Motion carried.

Floyd Hawley presented the treasurer’s report. He had three items to discuss.

The advertising expense for the Sun Valley Regional was $2,765. Floyd moved that we restrict the advertising budget to $750 per tournament not including fliers. Barry seconded and the motion carried. Lila will make that addition to the Guidelines.

The Northern Saskatchewan unit had a Teacher’s Accreditation Program for which the District subsidized the entry fees but this did not cover the cost of the program. Floyd moved that we give Unit 575 of Northern Saskatchewan $500 US to help defray their cost of putting on the program. Kay seconded and the motion carried.

Habitat for Humanity in Missoula sent a thank you to us for letting volunteers be caddies at the regional to benefit their organization.

Dick moved to keep Honorariums the same as in the past. Lila seconded and the motion carried.

Dick reported that the ACBL recommends that each district charge $1 extra per person per session for nonmembers at regional tournaments. The ACBL will charge the district for it but if it is collected the district can keep it. Since some fliers have already been printed it is possible to request an exemption from Jane Johnson at ACBL. This has been done for Regina and will be requested for Great Falls. Floyd moved that the District begin charging these fees and Dick seconded the motion. Carried.

Floyd stated that probably current entry fees can remain for the rest of this year. However, following the ACBL recommendation of charging $1.00 extra for nonmembers, the District will raise all entry fees $1.00 with a $1.00 discount for members.

Floyd questioned Roger about the number of senior events at the Casper regional. It was decided by Roger and the Board that this should be up to the members in Casper but the Board recommends holding a minimum of two senior events.

Barry questioned the practice of having the NAOPs in Great Falls. It was held there last year because the Missoula regional was a week early and there was not enough time for units to schedule their play-off games. Floyd moved to hold the NAOPs at the fall regional if the schedule is feasible. Karen seconded and the motion carried.

Karen will write congratulation letters to Erin Anderson and Ian Boyd for representing Canada at the 1999 World Junior Team Championship in Fort Lauderdale in August. The Board received a request from Erin and Ian for $500 each to help defray expenses for that tournament. Barry moved that the District give them $500 each. Kay seconded and the motion carried.

Ron will write a congratulatory letter to Ken Gee for winning the Richmond Trophy and to Dick Anderson as runner up.

In the year 2000 the first regional is in Lethbridge. Dick moved to have the meeting in Lethbridge. Motion carried.

Bob Donaldson discussed the scheduling of tournaments. The Calgary regional in 2000 will be July 24-30 at the Crossroads. Casper is scheduled for August 2001 and 2005. Bob suggested raising the amount we pay the caddies. Barry moved the District pay caddies $20 US and $27 Canadian per session as of the Salt Lake City tournament. Lila seconded and the motion carried.

The meeting adjourned to reconvene Saturday morning.

The Board met Saturday morning, May 15, 1999, with all members present with the exception of Lila and Dick who were playing in the KOs.

Karen moved that the selling of any products at regional tournaments with the exception of those allowed by PDI be prohibited. Floyd seconded and motion carried.

Ron reminded board members that clubs may make their own rulings. There is an appeal process from the Unit on up to the ACBL.

Larry Chow for Pacific Delectable Inc. joined the meeting for the purpose of renegotiating their contract.

It was agreed that the Casper Regional be excluded from the contract.

The meeting was then adjourned to meet next in Regina October 1, 1999.

Karen Eble, Secretary

Ron Hemeon, President

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