Minutes of the District 18 Board

Present: President Ron Hemeon, SK, Treasurer Floyd Hawley, WY, Secretary Ian Martindale, ID, Barry Pritchard, AB, Kerma Jones, UT, Ursula Jugnauth, SK, Mary Jo Brown, MT, District 18 Tournament Director Roger Putnam, Tournament Director  Steve Bates, District 18 GNT and NAOP Coordinator Marie Jolley, ACBL Board of Directors Richard Anderson, Bob Donaldson, Ogden, UT, and Bob Kroupa, Idaho Falls, ID. (part time). Absent: Claire Jones, District 18 Tournament Coordinator.

1. The meeting was called to order at 4:45 p.m. by President Ron Hemeon.

2. New board members were seated. Kerma Jones, UT, Ursula Jugnauth, SK, and Mary Jo Brown, MT.

3. Bob Kroupa of  Idaho Falls presented an amended proposal for a September, 2008 Regional in Idaho Falls. Ron Hemeon advised Mr. Kroupa that the board would discuss his proposal and advise him of their decision later.

4. Election of Officers:

    Ron Hemeon stated that in the absence of a president or vice president, our constitution is silent on the aspect of the time when  the office of  both terminates under the present circumstances. The constitution does permit the board to elect a chairperson for the purpose of conducting a meeting until such time as the new executive is elected.

    Moved by Mary Jo Brown, 2^nd by Floyd Hawley to elect Ron Hemeon Chairman of the Board. Carried

    Ron Hemeon stated that he had been advised by both Ian Martindale and Floyd Hawley that they wished to resign their positions as Secretary and Treasurer respectively. Mr. Hawley was congratulated on a job well done after serving in this position for approximately twenty years. Ian Martindale nominated Mary Jo Brown as Secretary and Kerma Jones as Treasurer. Elected

 Mary Jo Brown will take over the position of Secretary  immediately. The transfer of the position of Treasurer will take place in Salt Lake in July. Ian Martindale and Barry Pritchard were nominated for President.  Written ballots were counted by Roger Putnam.  Ian Martindale Elected

    Dick Anderson moved that Barry Pritchard be elected Vice President, 2^nd by Mary Jo Brown.  Carried

5. Minutes of the September 17, 2004 meeting were read.

    Amendments:

    5. Amended to read:   $1,500 US per team

    8. Amended to read:   Mid-chart conventions in Flight A stand-alone events and KO top brackets in District 18 Regionals

    Moved by Ian Martindale the minutes be approved as amended, 2^nd  by  Barry Pritchard.  Carried

6. Treasurer Floyd Hawley presented the Treasurer’s Report as circulated. Moved by Barry Pritchard,  2^nd by Ursula Jugnauth to approve the Treasurer’s Report as presented.  Carried

7. Moved by Floyd Hawley, 2^nd by Mary Jo Brown that the honoraria for the Treasurer and District 18  Website Operator be set at $400 US and $1000 US respectively. Carried

8. Discussion of revision of the District 18 Regional Guidelines.  Mary Jo Brown will prepare a revision to be sent to other board members for suggestions and corrections with a final draft for approval in Saskatoon.

9. Considerable discussion took place concerning the letter from Unit #575 and their involvement in the running of a tournament. Steve Bates pointed out that Regionals are a district tournament and the local unit is named on the program for courtesy only.  Generally the unit proposes a chairperson and the district exercises their  decision to accept this or any other candidate for that position. The chairperson is in complete charge of the tournament in accordance with the guidelines.                .                

    Moved by Barry Pritchard, 2^nd Floyd Hawley to allow $500 US for Daily Bulletin. Defeated

The motion was amended to read:  $500 US for Daily Bulletin or other forms of recognition effective immediately.  Carried

10. Ron Hemeon stated that he would be prepared to revisit the Constitution, By-laws, and Policies and Procedures for the board to review in Saskatoon this fall. It was agreed that Mr. Hemeon would perform this task and also to continue to look after the submission of  the GST to the Canadian Government.         

    .

11. Supplies for Regionals:

    Bob Donaldson will be able to supply tables and supplies for the upcoming Regionals in Salt Lake, Boise, and Kalispell at $3.00 US per table. Moved by Barry Pritchard to accept this proposal, 2^nd by Floyd Hawley. Carried             

    The North and South Saskatchewan units will coordinate their efforts to supply tables and supplies for Saskatchewan Regionals at $2.00 US per table. Barry Pritchard will check for Alberta.

12. Moved by  Dick Anderson, 2^nd by Kerma Jones to accept the proposal from Idaho Falls for the September, 2008 Regional. Carried

Ian Martindale will advise Mr.Kroupa of the decision of the board.

13. Roger Putnam stated that Steve Bates would  be the Director In Charge for upcoming District 18 Regionals.

14. Moved by Kerma Jones, 2^nd by Mary Jo Brown to hold the District 18 GNT  Final in Butte or Helena in 2006. Carried

    The GNT Final will revert to Calgary in 2007 and back to U.S. in 2008.  The board will then review attendance at these locations to determine if this method of determining the GNT playing site would continue.

15. Mary Jo Brown moved, 2^nd by Floyd Hawley to award 1 free play per session to the Tournament Chairperson(s) to be used as they see fit.  Carried

16. Moved to adjourn by Dick Anderson.  Adjournment at 7:25 p.m.

     Respectfully submitted by Mary Jo Brown

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